Nordisk Film Distribution Privacy Policy

1. Introduction

This Privacy Policy provides you with information about how Nordisk Film Distribution A/S processes your personal data in relation to participation in competitions and events and about your rights under data protection rules.

2. Data Controller

The legal entity responsible for the processing of your personal data is:

Nordisk Film Distribution A/S

Org.-no. 13513074

Mosedalvej 14

2500 Valby

Mail: privacy@nordiskfilm.com

In this Privacy Policy, this entity will be referred to as “Nordisk Film Distribution A/S”, “us” or “we”.

3. Description of the processing

We process personal data about you as described in more detail below.

Purpose: Responding to and handling enquiries When you contact us, we process the information you provide to us in order to respond to your enquiry.
Personal data we collect and process	How personal data is collected	Legal basis for the processing	Recipients of the personal data
Name E-mail Other information you provide in connection with your enquiry	We receive the information directly from you in connection with your enquiry.	Legitimate interest, cf. GDPR Article 6.1.f. The processing is based on our legitimate interest in being able to respond to and handle enquiries.	We share your personal data with: External suppliers and partners with whom we work to assist our company, including: Data processors (e.g. supply services, IT-service providers, and technical support).
Retention period: Personal data is stored for as long as necessary, depending on the nature of the enquiry. It is deleted no later than 2 years after the enquiry has been closed.

Purpose: Participation in competitions and dispatch of prizes

When you sign up for one of our competitions, we process your personal data in order to administer your participation, to be able to contact you if you win the competition, and to send you a prize, if applicable.

If you are under 18 and win, we may process the name and contact details of your parents or guardian, as we obtain approval for your participation in the competition and your receipt of the prize. This applies only to certain types of competitions where this is stated in the competition terms.

Personal data we collect and process

How personal data is collected

Legal basis for the processing

Recipients of the personal data

Name
Address
E-mail
Age
Phone number
Other information you provide in connection with the competition

If you are the parent or guardian of a competition winner under 18, we will for certain competitions obtain your written approval for the prize being awarded to your child. In that connection, we process your:

Name
E-mail
Phone number

We receive the information directly from you in connection with your or your child’s participation in the competition.

In certain cases, we receive information from others, e.g. from parents or guardians, where the information relates to a person under 18.

Legitimate interest, cf. GDPR Article 6.1.f.

The processing is based on our legitimate interest in being able to administer your participation in the competition and to be able to contact you and send you a prize if you win the competition.

If you are the parent or guardian of a competition participant, the processing of your information is based on our legitimate interest in obtaining your approval and administering it in connection with your child’s participation in the competition.

We share your personal data with:

External suppliers and partners with whom we work to assist our company, including:

Data processors (e.g. supply services, IT-service providers, and technical support).

In certain cases, carrier companies, if the prize is delivered via a carrier. The carrier is independently responsible for the processing of your personal data and will inform you separately about how your personal data is processed.

Retention period: Personal data is stored until the competition has ended, the winners have been found and the prizes have been distributed.

Written consent received from guardian or parents: Stored until the prize has been distributed, and thereafter for up to five years as documentation of the consent.

Purpose: Participation in functions, premieres and events When you participate in functions, premieres and events hosted by us, we process your personal data for: 1. Administration of registration and information prior to the event, and to be able to contact you and provide you with information about the event. 2. Photo and video recordings from the event to document and market our events and films.
Personal data we collect and process	How personal data is collected	Legal basis for the processing	Recipients of the personal data
Name Address E-mail Phone number Photos and video taken at the function, premiere or event Other information you provide in connection with the function, premiere or event	We receive the information directly from you in connection with your participation, from your agent, or from publicly available sources.	Legitimate interest, cf. GDPR Article 6.1.f. The processing is based on our legitimate interest in being able to administer your participation in the event and to be able to invite relevant guests to our events. Photos and video taken at the function, premiere or event are processed on the basis of our legitimate interest in documenting and marketing our events and films.	We share your personal data with: External suppliers and partners with whom we work to assist our company, including: Data processors (e.g. supply services, IT-service providers, and technical support). In certain cases, transport companies such as DSB and TAXA, if transport to/from the function, premiere or event is arranged. The transport company is independently responsible for the processing of your personal data and will inform you separately about how your personal data is processed. In certain cases, hotels, if overnight accommodation is arranged ahead of the function, premiere or event. The hotel is independently responsible for the processing of your personal data and will inform you separately about how your personal data is processed. In certain cases, partners, including: the PR agency, if we use a PR agency to help run and promote the event, and the film’s producers, if they have a legitimate interest in who attends the event in relation to their film.
Retention period: Personal data is deleted no later than 30 days after the end of the event, unless otherwise stated in the terms sent for the specific function, premiere or event. Photos and video: Stored on our own drives for up to five years and then deleted. Material published on social media may remain longer and cannot always be removed completely.

4. Your rights

You have the following rights:

You have the right to request access to, rectification or erasure of your personal data.
You also have the right to have the processing of your personal data restricted.
If processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing carried out before you withdrew your consent. You may withdraw your consent as stated in the consent form and by using the contact details in section 2.
You have the right to receive the personal data you have provided in a structured, commonly used and machine-readable format (data portability).
You may always lodge a complaint with a data protection supervisory authority, e.g. the Danish Data Protection Agency.

Furthermore, you have the right to object to our processing of your personal data as follows:

If processing of your personal data is based on GDPR Article 6.1.e or GDPR Article 6.1.f, see above regarding legal basis, you have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data.
Where your personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data about you for such marketing.

There may be conditions or limitations on these rights. Therefore, it is not certain, for example, that you have the right of data portability in the specific case - this depends on the specific circumstances of the processing activity.

If you have any questions regarding our processing of your personal data or want to exercise your rights, you can contact us by using the contact details described in section 2 above.

5. Transfer of personal data to countries outside the EU/EEA

The personal data that we collect from you will generally be stored within the EU/EEA. If personal data is transferred to countries outside the EU/EEA, we will ensure that the transfer complies with the requirements of the GDPR, including, for example, that the European Commission has deemed such countries to have an adequate level of protection.

In connection with campaigns and marketing, your image or video recording may become accessible in countries outside the EU/EEA, outside our control, depending on the campaign and the platform on which it is shared (e.g. social media, where we do not necessarily control how content is shared).

6. Securing your personal data

We will ensure that appropriate technical and organisational security measures are in place to protect your personal data against accidental or unlawful destruction, loss or alteration, and against the data coming to the knowledge of unauthorised persons, being misused or otherwise processed in breach of data protection legislation in force at any given time.

7. Update of the Privacy Policy

We reserve the right to update or change this Privacy Policy without further notice. In the event of significant changes, you will be informed about this.

The Privacy Policy was last updated on 26.10.2026